Nanoco is committed to complying with all aspects of the data protection legislation in its handling of personal data. Nanoco’s policy is to ensure that such information is only stored, processed and disclosed when business needs require and, where necessary, to obtain all appropriate consents from individuals who are the subject of such information. Nanoco is also committed to allowing individuals appropriate access to information held about them, to a process for updating and/or destroying out of date information and to request to be forgotten where there is no legal requirement for personal data to be kept by the company.
Nanoco is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations. Nanoco audits its data processing activities regularly and maintains compliance with all relevant current legislation; currently the General Data Protection Regulation (GDPR)
This privacy policy applies to individuals interacting with Nanoco via our website, email or telephone in the following areas: Website users; Clients (potential and existing); Suppliers (potential and existing) Shareholders (potential and existing)
There is a separate privacy policy for Job Applicants which can be found in the ‘Join Us’ section of our website.
This privacy policy will inform you as to how we look after your personal data when you visit our website. This policy will also tell you about your privacy rights and how the law protects you.
This privacy notice covers the following areas and you can click through to each area from the list:
Who we are and how to contact us
What information does the company collect?
How is this information collected?
Where is this data stored?
Why does the company process personal data?
Who has access to the data?
How does the organisation protect data?
How long does the organisation keep data?
Your rights
Automated decision making
Cookies/Site Tracking
WHO WE ARE AND HOW TO CONTACT US
Nanoco is the controller responsible for your personal data
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us using the details set out below.
Data controller: Nanoco Technologies Ltd (Nanoco)
Data protection Lead: Mr Benvindo Almeida
Contact via Information Security Management E:ISM@nanocotechnologies.com; T:+44 (0)1928 761422
WHAT INFORMATION DOES THE COMPANY COLLECT?
We only collect contact information that you supply to us via your email or telephone enquiry. We may ask for further contact details including your name, address, telephone number, and email address, as well as relevant company information and information relating to your area of interest if your enquiry leads to a working relationship between you and/or your company and Nanoco.
HOW IS THIS INFORMATION COLLECTED?
We only collect contact information that you supply to us via your email or telephone enquiry. Any additional information that is required to be collected in order to respond to your enquiry or to establish a working relationship, will be collected via an email request or by telephone from Nanoco employees responsible for Sales & Marketing, Supply Chain or Investor Relations.
The company may also collect personal data about you from third parties, such as information from credit reference agencies if you are an existing or potential client or supplier.
WHERE IS THIS DATA STORED?
Data will be stored in a range of different places on Nanoco’s internal server network, including the companies ERP system if you are a Customer or Supplier and on other IT systems (including email). If you are a Shareholder, your data will be managed by our Registrar and stored on that third party system. All third parties working with Nanoco are compliant with data protection regulations governed by the General Data Protection Regulation and Nanoco has verified this.
WHY DOES THE COMPANY PROCESS PERSONAL DATA?
We only collect information that you supply to us via email or telephone enquiries or from direct interaction with you via email or telephone. This is used for various reasons depending on the nature of the interaction. This could be to:
- advise you of relevant product information
- contact you to establish your research interests with a view to a possible partnership project
- address an investor relations query
- pursue a potential business relationship as a customer or supplier
The company has a legitimate interest in processing personal data for the above listed purposes in order to operate its business effectively and where you are a customer or supplier, to enable the performance of a contract with you.
WHO HAS ACCESS TO THE DATA?
Your information will be shared internally for the purposes listed above. This includes members of the Sales & Marketing team, Members of the Finance and Supply Chain teams and members of the Investor Relations team. This access is restricted to those staff where the data is necessary for the performance of their roles.
The company will not share your data with third parties, unless your enquiry needs to be handled by third parties working with Nanoco, such as the Registrar.
The company will not transfer your data outside the European Economic Area.
HOW DOES THE ORGANISATION PROTECT DATA?
The company takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. Internal sharing of your data is limited to those directly involved in dealing with the nature of your enquiry, or servicing the existing business relationship. Your data is stored on Nanoco’s servers which are protected in accordance with our Information Security Policy that is managed by the Information Security Management forum (ISM)
HOW LONG DOES THE ORGANISATION KEEP DATA?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Our standard retention period, unless required to be otherwise by other legal or reporting requirements is six years.
YOUR RIGHTS
As a data subject, you have a number of rights. You can:
- Request access and obtain a copy of your data;
- Request rectification requiring the company to change incorrect or incomplete data;
- Request erasure requiring the company to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
- Request restriction of processing This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
- Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine- readable format on encrypted media. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
- Object to the processing of your data where the company is relying on its legitimate interests as the legal ground for processing.
- Withdraw consent at any time where we are relying on consent to process your personal data.
If you would like to exercise any of these rights, please contact Nanoco’s Data protection Lead via Information Security Management:
Benvindo Almeida E: info@nanocotechnologies.com T: +44 (0)1928 761422
If you believe that the company has not complied with your data protection rights, you have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
AUTOMATED DECISION MAKING
Nanoco does not carry out any profiling or automatic decision making using your personal data.
COOKIES/SITE TRACKING
A “cookie” is a bite-sized piece of data that is stored on your computer’s hard drive. They are used by nearly all websites and do not harm your system.
We use them to track your activity to help ensure you get the smoothest possible experience when visiting our website but the information does not usually identify you directly. We can use the information from cookies to ensure we present you with options tailored to your preferences on your next visit. We can also use cookies to analyse traffic and for advertising purposes.
These also include social media plug-ins which enable you to share our website content via your social media account(s) or easily share information with others. We have a presence on YouTube, LinkedIn and Twitter, and if you click on any of these icons on our website, you will be taken to our pages or profiles on those platforms. The platforms may then start tracking your behaviour using cookies for their own purposes; for example, to better understand your interests so that they can present relevant content or advertising to you. Data about you may also be transmitted to the social media channel even if you do not click on the plug-in. The social media platforms will provide us with statistical information, which we use to help understand how you and our other users interact with our social medial presence. All these platforms provide you with some control over their use of non-essential tracking technology and you can find details of how to exercise this control by reviewing their privacy and cookie notices. We have contractual arrangements in place with the social media channels we use. Please contact us for more information.
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.
Below we describe the cookies which are installed upon this website.
You can change your cookie preferences at any time by clicking on the icon at the bottom left of this webpage. You can then adjust the available sliders to “On” or “Off” and then click “Save and close”. You may need to refresh your page for your settings to take effect.
Alternatively, most web browsers allow some control of most cookies through the browser settings. Find out how to manage cookies on popular browsers:
If you use a smart phone, you can usually prevent cross-site tracking and block cookies in the settings section on your device. You may also be able to visit websites without leaving a history by turning private browsing on. You should visit the support section of the website of your device for more information on how to do this.
Strictly necessary cookies
These cookies are always active and are necessary for this website to function. They cannot be switched off. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences.
You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.
| FUNCTION PROVIDER | COOKIE NAME | DATA STORED | PURPOSE | DURATION |
|---|---|---|---|---|
| Youtube.com | LOGIN_INFO, 1p_JAR, ANID, APSID, CONSENT, DSID, GPS, HSID, SID, SSID, IDE, NID, OGP, OGPC, PREF, SAPISID, SID, SIDCC, SSID, VISITOR_INFO1_LIVE, YSC, permutive-id, permutive-session, watched_video_id_list, demographics | Various unique identifiers, as well as login information that may relate to a Google account. | Video functionality | Some of the cookies expire up to 20 years after your last visit to a page containing a Youtube video, although some expire sooner. |
| nanocotechnologies.com | PHPSESSID | Works by creating a unique id (UID) for each visitor and stores variables based on this UID. | Session cookie | When browsing session ends. |
| moove_gdpr_popup | Cookie set by the UK cookie consent plugin to record that you accept the fact that the site uses cookies. | |||
| pum-* | These control the repeated display of popups in the browser. Cookies are assigned an identification (ID) number formatted as ‘pum-{integer}’. | 14 days | ||
| BrighterIR | AWSALB, AWSALBCORS | Cookie set by Amazon Web Services Load Balancer to preserve server session stickiness. | 1 week | |
| XSRF-TOKEN | Cookie set by Laravel framework to protect against cross-site exploits. | 2 hours | ||
| Laravel_session | Cookie set by Laravel framework to preserve session data on investor relations tools. | 2 hours |
Performance cookies
These cookies allow us to count visits and traffic so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular, and see how visitors move around the site.
All information that is collected by these cookies is aggregated, and therefore anonymous. If you do not allow these cookies we will not know when you have visited our site, and will not be able to monitor its performance.
These cookies are set by the Google Analytics service, but hosted by Nanoco Technologies.
| HOST | COOKIE NAME | DURATION |
|---|---|---|
| nanocotechnologies.com | _ga | 1 year |
| nanocotechnologies.com | _gat | 1 minute |
| nanocotechnologies.com | _gid | 24 hours |
Targeting cookies
We do not currently use targeting cookies.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you require further information please contact us by emailing info@nanocotechnologies.com.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
How to Refuse the Use of Cookies
Most web browsers allow some control of most cookies through the browser settings. You may refuse the use of cookies by selecting the appropriate settings in your browser. However, if you do this you may lose some useful functionality such as personalisation and ‘keep me signed in’ and ‘remember me’ features.
How to Disable Cookies in Your Browser
Here’s how to prevent new cookies from being installed and how to delete existing cookies. The exact procedure depends on which browser you are using.
Internet Explorer
To prevent new cookies from being installed and delete existing cookies:
http://windows.microsoft.com/en-GB/internet-explorer/delete-manage-cookies
Firefox
To prevent new cookies from being installed:
https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences
To delete existing cookies:
https://support.mozilla.org/en-US/kb/delete-cookies-remove-info-websites-stored
Google Chrome
To prevent new cookies from being installed and delete existing cookies:
https://support.google.com/chrome/answer/95647?hl=en
Safari
To prevent new cookies from being installed and delete existing cookies:
http://help.apple.com/safari/mac/8.0/#/sfri11471
